In Timequip, workflows define how tasks move through your process — from an initial idea to completion. A workflow is a sequence of statuses that represent different stages of work. By customizing these workflows, you can adapt Timequip to match your team’s exact way of working, whether you manage product development, marketing campaigns, or client projects.
Understanding Workflows
A workflow is a structured path that tasks follow. It helps ensure that work progresses consistently and transparently. Each project in Timequip can have its own workflow, reflecting the specific process your team follows.
For example, a simple workflow might include:
- Backlog → In Progress → Done
However, more complex workflows can include additional steps such as:
- Backlog → Ready for Development → In Progress → Code Review → Testing → Done
Every transition between statuses defines what actions team members can take and who is responsible at each stage.
Defining Statuses
A status describes the current state of a task. Timequip provides a set of default statuses — Backlog, In Progress, and Done — but you can add or rename them to match your workflow. Each status can have its own color and category (for example, To Do, Doing, or Done), making it easy to visualize progress on the board or timeline.
Common examples of statuses include:
- Backlog: Tasks not yet scheduled or prioritized.
- In Progress: Tasks currently being worked on.
- Under Review: Tasks awaiting feedback or approval.
- Blocked: Tasks that cannot continue due to dependencies.
- Done: Completed tasks, ready to be archived or reported.
Statuses are fully customizable. You can change their order, assign permissions, and control transitions to ensure the process reflects real-world rules — for example, preventing a task from moving to Done until all subtasks are completed.
Transitions and Rules
Transitions connect one status to another and define how tasks move between them. Timequip allows you to:
- Restrict transitions to specific roles (e.g., only a Team Lead can move a task from Review to Done).
- Automate actions during transitions (e.g., auto-assign a reviewer when moving to Under Review).
- Trigger notifications to keep stakeholders updated.
These rules make workflows not just visual but also functional, guiding your team’s daily activity and maintaining consistency.
Workflow Templates
To speed up setup, Timequip offers predefined workflow templates for common use cases:
- Agile Development: Backlog → Sprint → In Progress → Review → Done
- Content Production: Idea → Draft → Review → Published
- Support Tickets: Open → Assigned → Waiting for Customer → Resolved → Closed
You can start from a template and adjust it to match your process — rename statuses, add transitions, or assign specific permissions.
Best Practices
- Keep it simple: Start with 3–5 key statuses and add more only if your process truly needs them.
- Review regularly: As your team evolves, workflows may need to adapt. Schedule periodic reviews.
- Use automation wisely: Automate repetitive transitions, but keep manual control for decisions that require human input.
- Visualize progress: Use the Kanban board view to spot bottlenecks and optimize your flow.
Summary
Workflows and statuses are the foundation of task management in Timequip. They define how work moves through your process and who’s responsible along the way. By customizing them, you turn Timequip into a reflection of your team’s unique way of getting things done — clear, efficient, and fully aligned with your goals.