Creating & Assigning Tasks
Tasks are the building blocks of any successful project in Timequip. They help you break down work into clear, manageable units and keep everyone aligned on what needs to be done, who’s responsible, and when it’s due. This guide explains how to create tasks, assign them to team members, set deadlines, and add helpful details to ensure nothing falls through the cracks.
Creating a Task
You can create a task in Timequip in just a few clicks. Navigate to the project board where you want the task to live. Click the “New Task” button in the column that fits your workflow stage — for example, “To Do,” “In Progress,” or a custom list.
When you create a task, give it a clear, concise title. Good task names make it easy for your team to scan the board and immediately understand what needs to be done.
Adding Descriptions
Every task can include a description to give more context. Use this field to add detailed instructions, links to resources, or any relevant background. Descriptions help avoid misunderstandings and ensure the assignee knows exactly what’s expected.
To add a description, click into the task card and find the Description field. You can format text with lists, bolding, or links to keep things organized.
Assigning Owners
A task without an owner often gets overlooked. Assigning an owner makes someone clearly responsible for completing the work.
In the task card, look for the Assignee section. Click it to select one or more team members. If you have integrated Timequip with your team directory, you’ll see everyone’s names and avatars, making it easy to pick the right person.
You can reassign tasks anytime. Just update the assignee if the responsibility changes.
Setting Due Dates
Deadlines help your team plan their time and keep projects moving forward. To add a due date, open the task and find the Due Date field. Select a date from the calendar picker. You can also add a specific time if needed.
When a due date approaches, Timequip will send reminders to the assignee, so they stay on track. If the deadline shifts, simply update it to keep everyone in sync.
Tips for Effective Task Management
- Keep tasks clear and actionable: Use action verbs in task titles, like “Draft project proposal” instead of just “Proposal.”
- Break big tasks down: If something feels too big, split it into smaller tasks or subtasks to make progress more measurable.
- Add relevant files or links: Attach documents, designs, or related tasks to give the owner everything they need in one place.
- Communicate in comments: Use the comments section to ask questions, share updates, or mention teammates to keep discussions connected to the task.
Next Steps
Creating and assigning tasks well is key to keeping your projects organized and your team focused.
If you’d like to learn more about organizing tasks into boards or connecting them to milestones, check out our related articles in the Project Management section.
Keep your tasks clear, your team aligned, and your work on track with Timequip.